What does a “R.E. Transaction Coordinator” do?

From initiating a title search to sending “Just Sold” cards after the closing, transaction coordinators do a lot more than you might think. Although the list of duties can vary, these are the core activities that R.E. Transaction Coordinator performs for sales practitioners.

  • Verify that all required signatures and initials are on the contract and addendum
  • Verify that all required addendum(s) are included with the contract
  • Fill out commission disbursement forms
  • Open file with the escrow or title company
  • Open and update the title search
  • Send copies of the contract to the other agent, buyer, seller and lender (as directed by agent)
  • Create a summary sheet containing all parties contact information, property address and property photo
  • Create a web-based transaction management file with secure access for agents and their clients to monitor the transaction
  • Upload documents for shared viewing
  • Send deadline reminders as needed throughout the transaction
  • Follow up with the escrow company, lender and other agents as needed. Always keeping agent informed of these communications
  • Send a weekly email summarizing the status of the transaction and advising the agent of upcoming deadlines
  • Ensure that all paperwork is provided to all parties
  • Request an estimated final CD for agent to review
  • Follow up with the escrow or title company on the day of closing
  • If the agent represents a seller, send reminders to remove the lock box, obtain sellers forwarding address and change status in MLS to “sold” at closing
  • Thirty days after closing, remind the agent to touch base with his or her former client